1. General

The purpose of this privacy policy (“Privacy Policy”) is to inform you about the type, scope and purpose of the collection, processing and use of personal data. In particular, this Privacy Policy shall inform you about our, Flare Technologies GmbH (“Flare” or “we”/”us”) practices regarding the collection, processing and use of information that you may provide us with or that is collected through your use of the services offered or provided by Flare (the “Services”).We would therefore like to ask you to take note of the following information:


The data controller within the meaning of section 3 (7) of the Federal Data Protection Act (BDSG) is Flare Technologies GmbH, Lichtenbergstr. 8, 85478 Garching.


Our collection, processing and use of your personal data is strictly made in compliance with applicable data protection laws, in particular the Federal German Act on Data Protection (Bundesdatenschutzgesetz) and the German Telemedia Act (Telemediengesetz) and in accordance with this Privacy Policy.


By your registration as a user and by your use of our Services, you consent to our collection, processing and use of your personal data and information in accordance with this Privacy Policy.



2. Categories of personal data we collect

Flare collects information from users upon registration of a user account and in connection with the use of the Services. The personal data collected concerns the following categories:


• Upon registration with an e-mail address:

First and last name; E-Mail Address; mobile phone number


• Upon registration with your Facebook account (unless you have chosen to opt-out to share certain information via your Facebook account):

First and last name; email address; mobile phone number; date of birth; gender; University; work place


• Upon use of the Services:

Any personal data that you provide in your profile page; booking data in relation to our Services including the archiving of such data; GPS-tracked location data; address data inserted by you; your telephone number; time and location of accessing and using the Services, in particular in relation to any completed bookings; payment information, including transactions carried out through the use of the Services and the resources that you access, your IP-address and general information on the end device and operating systems that you use in order to access our services, a record of any correspondence between you and us.


If you wish to opt-out of our use of certain personal data you may do so, but you may not be able to use our Services or the use of the Services may be limited (for example if you turn off GPS-tracking on your mobile end device).



3. Purpose of use

We use the collected personal data for providing the Services to you and other users, this includes in particular:

Allowing your usage of the Services in accordance with the General Terms and Conditions; identify violations of users of our General Terms and Conditions or applicable laws; analysing your use of our Services in order to administer improve them or to diagnose problems; administering our Services to your preferences; carry out and administer contractual obligations between us and the user, processing payments, contacting you in order to assist you using our Services or to provide you with relevant information (to the extent that no further opt-in consent is required for such use).



4. Recipients of personal data

In general, we only share your data with third parties in the context of us providing the Services. We therefore share the collected data, in line with the purposes of use, to the following third parties:

payment service providers; service providers which handle the personal data on behalf and in accordance with our instructions, such as in particular hosting providers.


We may be under an obligation to provide your personal data to public authorities, other government agencies and/or judicial courts to the extent this is required under applicable law and/or regulations or a court order or we may share your personal data with third parties if this is required to prevent fraud or other crimes.


We may transfer your data to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, but we will take steps with the aim of ensuring that your privacy rights continue to be protected.



5. Location of processing

You acknowledge and agree that we may process the personal data set out in this Privacy Policy outside the territory of the European Union, in particular in the United States of America. The actual location of processing may vary depending on your location when using the Services. You are aware that the standard of data privacy in such territories may not meet the level of data privacy as it exists in the European Union.



6. Plugins and widgets for social media

The Services include social media plugins, such as (i) Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA; (ii) Google +, 1600 Amphitheatre Parkway, Mountain View, CA 94043; or (iii) Twitter, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.


Such plugins can recognize a user’s IP address and, possibly, store cookies, so that the Services work properly. Social media plugins and widgets are hosted either by third party providers or directly by us. Your interactions with these plugins are subject to this privacy policy or the privacy policy of any third party that offers such feature. Flare is not responsible for the use of, or guidelines regarding the use of, personal data by third party providers.


Users may recognize the respective plugins, e.g., by the respective logo or other respective characteristic typical for the respective social media-platform on our pages. You can find an overview of Facebook-plugins here: http://developers.facebook.com/docs/plugins/. You can find an overview of Google+-plugins here: https://developers.google.com/+/web/. You can find an overview of Twitter- plugins here: https://dev.twitter.com/web/overview.


If a user interacts with the plugins, e. g. by clicking on the Facebook "Like-Button" or entering a comment, while being logged in to such user's Social Media-account on Facebook, Google+ or Twitter, a user links the contents of the relevant site within our Services to her respective social media-profile. Thereby, Facebook/Google+/Twitter can associate a user's respective use of the Services with such user's social media-account. Flare as the provider of the Services does not have any knowledge of the content of the transmitted data or its usage by Facebook, Google+ or Twitter. You can find more information on that issue in the privacy policy of the respective social media-platform:

• Facebook: http://www.facebook.com/about/privacy/

• Google+: http://www.google.com/intl/en/policies/privacy/

• Twitter: https://twitter.com/privacy


If you do not want to have the respective social media-platform associate your use of the Services with your social media-account, users must log out from their social media-account.



7. Cookies

We may use “cookies” ─ small text files that are placed on the user's computer and stored by the browser – when you use our Services. They are used by us to provide a more user-friendly, effective and secure service. Cookies also enable us to identify a user's browser and offer services to such user. Cookies do not contain any personally identifiable information.


You can prevent the installation of cookies by entering the corresponding settings in your browser software. However, please note that in this case you may not be able to use the complete range of functions of our Services to its full extent.



8. Google Analytics

Flare uses Google Analytics, a web analysis service by Google Inc. ("Google"). Google Analytics uses “cookies”. The information about your visit collected by the cookies, including your IP address, is usually transferred to a Google server in the USA and saved there. To the extent that the Services have activated IP anonymization, Google first abbreviates your IP address within member states of the European Union or in other signatory states of the Agreement on the European Economic Area. Only in exceptional cases, will the full IP address be transferred to a Google server in the USA and abbreviated there. Google will use the information collected on behalf of the website operator to evaluate your use of the Services, to compile reports about your activities within the Services, and to provide further services to Flare related to use of the Services. Google will under no circumstances associate the IP address transmitted by your browser within the operations of Google Analytics with other Google data.


You can prevent the data related to your use of the Services, including your IP address, generated by the cookies from being recorded by Google and Google's processing of this data by downloading and installing the browser plugin from the following link: https://tools.google.com/dlpage/gaoptout?hl=en.


Furthermore, you can prevent the future data capture by setting an Opt Out-Cookie via the following link: Deactivate Google Analytics Further information regarding terms of use and privacy provisions may be found on the websites http://www.google.com/analytics/terms/us.html and https://www.google.de/intl/en/policies/. Flare expanded the Google Analytics-Service with the “anonymizeIP”-Code to anonymize the user’s IP-address.



9. Correction and deletion of personal data

Flare will respond to all legitimate requests for information and where applicable, to correct, amend, or delete your personal data. If you wish to make such a request or if you have questions or comments about this Privacy Policy, please contact us at info@flare.org.



10. Changes to this Privacy Policy

We may change this Privacy Policy from time to time. If we make significant changes in the way we treat your personal data, or to this Privacy Policy, we will inform you accordingly. Your continued use of the Services after such notice constitutes your consent to the changes. We encourage you to periodically

review this Privacy Policy.


Privacy Policy v1.0 (July 2016)